How do you find the right venue for your next event?
How do you find the right venue for your next event?
We help you to find the right venue for your next event – with our online search platform and four simple questions.
We have all been there. You have been chosen to do the planning of a special occasion or event that is coming up. Overwhelmed? Well, yes, of course! Planning an event from start to finish can be daunting Finding the venue is one of the most important tasks that you have. Especially if a lot rides on the success of the event.
What are you to do? Firstly, you are off to a great start by reading this post!
Secondly, let us find the perfect venue for your event. Your search for THE venue starts here.
But how do you choose, and how would you know this is the perfect venue? The perfect venue will depend on a few important factors. Where, when, who and what should be the questions that lead you? Let us look at each of them separately.
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Where:
In what area would you like to host your event? Having an area will make it much easier to find the perfect venue. The choice of location will depend on the type of event you are planning. Hosts usually have weddings, or events of a more personal nature, at the venue that speaks to you. Want a destination wedding? Then book that venue. Want a rustic venue for your birthday celebration? Then book a rustic venue. The guests that attend these types of events usually do not have a problem with traveling, as long as it’s reasonable.
If you are planning a corporate event, then the area that most of your guests are in would be the rule of thumb. That means close to the office, or near the airport, etc. Somewhere that your guests will not have to struggle to get transport to, and that is convenient enough that they won’t use the distance as an excuse to decline. You also need to factor in traveling time. If the venue is far, attendees will have to leave earlier which can lead to your event being interrupted or shortened. This is especially important if you are planning on serving a set, sit-down meal.
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When:
The day and time is the second thing you need to consider when trying to find the right venue. Choosing an open-air venue for a dinner event in the middle of the winter would most likely not be the best idea. Having your event on a weekday can lead to a discount on the venue fee or other complimentary extras. If you are on a tight budget, considering alternative options could save your pocket.
You can plan corporate events for any time of day, but usually, more formal functions such as award ceremonies, launches, or networking events are held in the late afternoons. More informal events such as team building, farewells, and other office get-togethers are usually held during the day. Consider the time of day, and factor in traveling time.
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Who:
Your guest list is the next factor that you need to consider. If you have older guests attending, your venue will be different from if you are hosting an event with more children coming. The number of guests will also be important. Choosing a beautiful venue that is much larger than your guest list can look ridiculous. Similarly, trying to squeeze your guests into a too-small venue can lead to guests feeling uncomfortable. And if your guests are uncomfortable, they are going to try and leave as early as possible.
If your guest list is more on the mature side, try and go for a venue that is easily accessible. For kids, choose a venue with a playground or some sort of activity that will keep them busy. As the host you should consider that a youthful guest list will have other requirements compared to another group of attendees.
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What:
How formal or informal your event will be must be factored into your decision. The expected duration of the event must also be considered. A shorter cocktail evening versus a longer sit-down dinner, a networking event versus a prize giving, a wedding versus a baby shower.
After you have determined all of the answers to these questions, you can start creating the event of your dreams. By making use of our online search platform, you can sift through the venues that tick these boxes to find the perfect venue for your event.
Once you have the venue, you can contact them directly through the site. As a user, you can contact listed service providers and vendors directly through Venueadvisor. The venue or service provider will then get back to you with a quote, which you can easily accept.
Finding the right venue for your event and planning your next event has never been this convenient!
Trust Venueadvisor to make life easier, one event at a time.
